If you are interested in the program, obtain approval from your supervisor to initiate the process. You will need to fill out a Job Shadow Request Form, complete it and submit it to the COCHR@maricopa.gov inbox. Human Resources will contact up to three potential job shadow Hosts, choose the most appropriate position, determine scheduling and tasks that will be shadowed, and provide job shadow details such as date, time, and location. The final scheduling will be made via calendar invite. You can download the Job Shadow Handbook to access the required completion forms, and view additional resources and tips.

Yes. An advantage of job shadowing virtually is you may be able to learn about positions that aren’t in your local area. Virtual job shadowing can be done in two ways: The first approach looks a lot like a traditional job shadow, it’s just managed online instead. You might connect with the Host using video conferencing and screen-sharing technologies. That way, you can observe them throughout the day even though you aren’t in the same room. In many cases, this type of virtual job shadow also comes with an opportunity for a little question and answer session, allowing you to dig into details you’re interested in learning.

The second approach is all video. Instead of shadowing a Host live, you watch pre- recorded videos that showcase their duties, responsibilities, and typical day in the workplace. This is not necessarily ideal, but it can still provide you with value, particularly if your main goal is to learn about career opportunities so that you can figure out if they are right for you.

Aspiring Shadows should research the role they are interested in to learn more about the position prior to the job shadow (the job description, requirements, and daily tasks, etc.). 

Shadows should also: 

• Be focused, pay attention, and be engaged. Do not get distracted while observing.
• Be punctual for your job shadow. The Host is already sacrificing time to complete the job shadow.
• Take notes during the job shadow experience to maximize learning.
• Use a combination of feedback and reflection to gain insight into personal strengths and weaknesses, and opportunities for growth.
• Build constructive relationships with people both similar and different from oneself.
• Keep confidentiality always.
• Contact the Host as soon as possible if you’re unable to make the appointment. Contact HR to reschedule

Hosts must be employees in good standing, be enthusiastic & knowledgeable, and have supervisor approval. 

Hosts also must:

1. Make sure there is a designated location for the Shadow to meet you.
2. Provide a tour of the worksite, and if time allows, introduce the shadow to employees when you encounter them to have them share what they do.
3. If possible, have the shadow perform a hands-on activity or view a process that will help them better understand your operations.
4. Model supportive, inclusive, and equitable behavior; acts with positive intent, mutual respect, and honesty.
5. Recognize and takes opportunities to share learning to support the Shadow, grow with them, and transfer knowledge and best practices.
6. Provide appropriate notice and reasons if shadowing needs to be rescheduled or cancelled.

The duration of the job shadow will depend on the position and essential functions of the job being shadowed, but typically four to eight hours. Enough time should be spent to allow the Shadow to get a clear understanding of the requirements of the job. The duration of the job shadow and the time spent on-site will need to remain flexible, and will need to be discussed between Human Resources, the Host, and the Shadow.

Job shadowing allows you to gain exposure to another position in the office that you may have interest in, and learn what that position entails. It can also help you:

• Identify and try varying career interests.
• Observe the daily routine of the Host.
• Gain awareness of the technical and personal skills required for a position.
• Develop and apply communication skills by interacting with and interviewing staff.
• Understand different work environments.
• Understand the connection between career paths, life experiences, and achieving goals.
• Build professional connections by creating a network within other areas.

The Shadow is the visiting staff member, or the staff member who is interested in learning more about a role. The Host is the guiding staff member, or the staff member who hosts a Shadow at their workspace. A Host is someone who is highly proficient and skilled in their role. They also need to have some longevity with the Clerk of Court and understand the defined objectives, ensuring a consistent and purposeful shadow experience.